Payments and Conditions

To secure a booking a deposit of $500 is required for all bookings.

The final balance of payment and confirmation of final numbers is required 7 days prior to the function date, unless otherwise agreed.

Payments can be made by EFT, cheque or cash.


If you decide to cancel or postpone your function please contact us as soon as possible. All booking cancellations must be made in writing.  The following charges will apply to cancellations

30 days or more prior to function – Full refund of deposit
8 days – 28 days prior – Deduction of 50% of deposit paid
7 days or less prior – No refund of deposit or balance will be given


Black Pearl Catering reserves the right to alter the original quoted price in the event that there is an increase due to market fluctuations of fresh produce or other external forces beyond our control. In the case of functions which have been booked several months in advance inflationary increases may be applied.

Menu Substitutions and Seasonal Availability

Black Pearl Catering reserves the right to make ingredient substitutions to menu items in the event a particular item or ingredient is unavailable due to seasonal availability or unforeseen market issues.  In the event that a complete item is unavailable we reserve the right to substitute it for another of either equal or greater value.


A minimum call of 4 hours applies to all food and beverage service staff and chefs

Extra staffing hours will be billed after the event if service staff and chefs are required to stay longer than the original catering agreement.

Special Diets/Food Allergies and Food Safety

Black Pearl Catering follows a strict food safety plan and prepares all food in accordance with the food standards set by Food Standards Australia.

Whilst all care will be taken to accommodate any/all special dietary requests advised by our clients, due to the fact that our kitchen produces a variety of different types of food including products containing gluten, soy and nuts there is a risk that there may be traces of these allergens present in our food. We take no responsibility for any adverse reaction by any guests to the food prepared by us in the case of severe food allergies/intolerances.

With the exception of celebration cakes, no food of any kind from will be permitted to be brought in for consumption at the function either by the organiser or organiser’s guests unless otherwise approved by Black Pearl Catering.

Black Pearl Catering prefers to remove all leftover food at the end of the function and dispose of it safely in accordance with our strict food safety guidelines.  However should the client request any left overs to remain at the venue, Black Pearl Catering will not be liable for any health issues, loss or damage arising from the misuse/mishandling and or consumption of foodstuffs leftover after the function.